Updated: New Board policy requires booster organizations to register with district

on August 29, 2016

The Monroe-Woodbury Central School District Board of Education adopted a new Board policy related to booster organizations which calls for established and newly formed booster clubs to formally register with the school district on an annual basis. Organizations will need to fill out a registration form each year before the start of school.

According to Board Policy #3260, “booster” organizations may be defined in two ways:

1. An organization which is created to foster community support and raise funds for the school’s general extracurricular program.

2. An organization which is created to foster community support and raise funds for a specific extracurricular activity (e.g., athletics, speech and debate, and/or musical groups).

For the 2016-17 school year, booster organizations are asked to follow the procedures outlined below:

1. Register with district: Based on the new Board policy, Booster organizations (established and new) are required to fill out a Registration Form prior to the start of a new school year. For the 2016-17 school year, please download and complete the Booster Organization Registration Form and return it to the district business office by September 30, 2016. Newly formed organizations are asked to fill out the form and return it to the district’s business office before conducting any business.

The registration form and may be mailed to: Patrick Cahill, Assistant Superintendent for Business and Management Services, Education Center, 278 Route 32, Central Valley, NY 10917 or emailed to: pcahill@mw.k12.ny.us. Questions can be directed to Mr. Cahill by calling (845)460-6200 ext 6241.

2. Reserve building space: Booster organizations may reserve space for their fundraising events in preferred district buildings using the Public Use of School Facilities Form (same procedure as previous years).

3. Complete fundraising registration form when details of your event or activity are finalized. When the members of the booster organization have finalized the details of its event/activity, please fill out a Fundraising Event Registration Form and  return it to the district’s business office.

If a booster organization wishes to make a contribution of money, service time, or tangible property (e.g., equipment or supplies), Superintendent Rodriguez must identify the district’s terms and conditions of accepting such gifts, and seek the Board’s official approval before accepting or publicly announcing any contribution. Booster-proposed plans, projects and other activities must be evaluated and promoted in light of their stated contribution to the academic as well as the extra-curricular school programs. Careful consideration should be given to the total value of the contribution to all students, and not just to specific student groups.

Parents and other interested members of the community who wish to organize a booster club for the purpose of supporting a specific school program are encouraged to do so, as long as the activities of such organizations do not interfere unduly with the total educational program, or disrupt district operations in any way.

Booster Organization Registration Form

Fundraising Event Registration Form