Signing up for Modified, Junior Varsity and Varsity Sports

2017-18 Fall Sports Update

All high school Varsity and JV spring sports will begin tryouts on

Monday, August 14

Middle school Modified spring sports will begin practices on

Wednesday, September 6 – the first day of school

To participate in fall sports, follow the instructions below keeping in mind the following dates:

A physical examination is valid for 2017-18 High School winter sports if it was performed on or after August 1, 2016.
A physical examination is valid for 2016-17 Middle School winter sports if it was performed on or after September 1, 2016.

If a student’s primary medical provider has not performed a physical exam within the required time frame, physical examinations for High School and Middle School athletes are available at the High School Nurse’s Office between 8:00 a.m. and 10:00 a.m. on Thursday, August 10 and Tuesday, August 15.

Athletes must check with the Nurse’s Office to see if a physical is required.

Parent Permission/Sports Update forms must be approved in person by the athlete at the Nurse’s Office.

High School: The athlete must bring the completed form to the Nurse’s Office between 7:00 a.m. and 11:30 a.m. on August 9, 10, 11, 14, 15, or 16.

Middle School: The athlete must bring the completed form to the Nurse’s Office between 8:00 a.m. and 12:00 p.m. on Wednesday, August 30 or Thursday, August 31.


Please read carefully the instructions provided below to be sure all procedures are followed and all paperwork is completed prior to the start of practices.

Information about Physical Examination Forms, Parent Permission/Sports Update forms and Medication Authorization forms are listed below.

Monroe-Woodbury offers many Interscholastic Sport Programs throughout the school year.  The Nurses’ Offices in the High School and Middle School are responsible for verifying that athletes have medical and parental permission to participate in Modified, Junior Varsity and Varsity athletics.

There are several steps involved in preparing for sports teams:

  1. Students must be participating in regular physical education classes in school in order to qualify for try-outs for a team sport.
  2. A physical exam must be on file in the nurse’s office. The exam must have been completed within 12 months of the start of practice for the sport.
  3. A Parent Permission/Medical Clearance form must be completed. It is the responsibility of each student to have the necessary medical clearance before the first day of practice! Coaches cannot allow you to practice until they receive a clearance slip from the Nurse’s Office. Clearance slips must be completed no more than 30 days prior to the start of practice for the sport.

Required Forms

Physical Exam form

Ideally, the student’s primary medical provider (a physician, nurse practitioner or physician assistant) should perform the health examination. The physical exam form should be delivered to the appropriate Nurse’s Office. Physical exams are valid for one calendar year.  The district recommends having a child’s physical performed during the summer so that it will be valid for the entire school year.

If the physical exam has not been performed by the student’s primary medical provider, physicals can be completed by the school nurse’s office. Please check the above dates when physicals are available.

Physicals at the High School

The High School Nurse’s Office schedules one day to perform physicals prior to winter and spring sports. Students can also have their physical exam at the High School in August.  See the dates above.

Physicals at the Middle School

The Middle School Nurse’s Office schedules one day to perform physicals prior to winter and spring sports. Middle School students can also have their physical exam done at the High School in August.

Parent Permission Update form

Nurses must sign this form for students to begin practice for a sport each season. This form may be signed no sooner than 30 days before the opening day of each sport. Prior to each season, students can come to the Nurse’s Office during a free period to have their Parent Permission/Update form signed by the nurse.

Medication Authorization Form

If the student has a history of asthma or allergies that require medication, the Nurse’s Office must have a new medication order on file each school year. In order to be cleared to participate on sports teams, a student will need to deliver to the Nurse’s Office:

  • the physician’s order for medication
  • written permission from your parent or guardian
  • the medication in its original container
  • any medication they presently have authorization to carry